Machinery OEMs need to provide five categories of information: branding files (logo, colors, nameplates), technical data (drawings, specifications, tolerances), packaging requirements (inner/outer boxes, pallets, shipping marks), documentation (manuals, certifications), and commercial details (model type, quantity, target market). Consolidating these into a single OEM specification sheet (Tech Pack) to send to the factory minimizes the need for repeated clarifications.
I.
Branding Files
Logo: Vector files (AI/EPS/PDF preferred; bitmaps must be at least 300 DPI); Colors: Use Pantone or RAL codes (e.g., “RAL5010” rather than just “blue”); Nameplates/Serial Numbers: Steel nameplates (VIN plates) + serial number registration (linking serial numbers to your brand); Stickers: Warning labels (pinch points, high temperature) in the local language; Manuals: Branded and in the local language—errors here can lead to incorrect logo size, placement, or color.
II.
Technical Data
Drawings: PDF/DWG/STEP/IGES (including full dimensions and tolerances); Material Specifications (e.g., ZG42CrMo/GG50 or international equivalents); Heat Treatment Requirements (e.g., quench and temper to 260–300 HB); BOM (Bill of Materials): Specifications for every component; Tolerances: Clearly defined acceptable deviations (e.g., ±1mm); Certification Requirements (CE/UL/ISO)—Technical data is critical for deep customization (structural changes or specialized machinery) but may be simplified for basic private labeling.
III. Packaging Requirements
Inner Packaging: Protective film/foam/inner box (configured for shock and moisture protection); Outer Carton: Material/dimensions/quantity per carton/maximum weight; Pallet: Dimensions/stacking method/maximum height; Shipping Marks: Port of destination/consignee/carton number; Barcodes: UPC/EAN placement and dimensions;
Moisture Protection: Sea-freight equipment requires moisture-proof bags and desiccant—specify packaging details layer-by-layer, similar to a procurement list.
IV. Documentation and Certification
Print Files: CMYK mode (avoid RGB), 3mm bleed, convert text to outlines (to prevent font loss); Export Documents: Packing list/invoice/Certificate of Origin (CO);
Certifications: CE (EU Machinery Directive), UL (North America), SGS inspection; After-sales Documentation: Branded parts catalogs/repair manuals—details in print files determine the quality of the final packaged product.
V. OEM Business Information
1. Model and Quantity (Standard model private labeling vs. customization); 2. Target Market (Determines certification and voltage requirements); 3. Logo/Color (Vector files + color codes); 4. Lead Time;
5. MOQ (Starts at 1 unit for private labeling; varies by customization depth)—consolidate these five categories into a single specification sheet (Tech Pack) and request pre-production renderings (mock-ups) for confirmation to avoid mass rework.
